California Gym & Fitness Studio Documents
4 state-specific documents plus 15 federal requirements. Everything your California gym needs for full compliance.
California at a Glance
Minimum Wage
$16.00/hr
Tipped Wage
$16.00/hr (no tip credit)
Workers' Comp
Mandatory workers' compensation insurance for all employers
Health Dept
California Department of Public Health (CDPH) and county environmental health departments
California State Documents
Documents specific to California health club laws and state regulations.
California Auto-Renewal Compliance (SB 313)
California's strict automatic renewal law requiring clear disclosure, affirmative consent, easy cancellation, and specific formatting for gym membership auto-renewals.
Cal/OSHA Gym Safety Compliance
California's Cal/OSHA workplace safety requirements for gyms, including the mandatory Injury and Illness Prevention Program (IIPP) that exceeds federal OSHA standards.
California AB5 Personal Trainer Classification
California's ABC test under AB5 for classifying personal trainers — the strictest contractor test in the nation, making most gym trainers employees by default.
Proposition 65 Warning Compliance
Proposition 65 chemical warning requirements for California gyms, covering equipment materials, cleaning products, pool chemicals, rubber flooring, and supplement sales.
Federal Requirements
These federal documents also apply to your California gym.
OSHA Workplace Safety Plan for Gyms
Comprehensive workplace safety plan covering equipment injuries, ergonomic hazards, chemical exposure from cleaning products, and slip/fall prevention in gym environments.
ADA Accessibility Compliance Policy
Policy ensuring your gym meets ADA accessibility requirements for members and employees with disabilities, including wheelchair-accessible equipment and facilities.
EEOC Anti-Discrimination Policy
Anti-discrimination policy covering hiring, employment, and termination practices at your gym, including protections for personal trainers and front desk staff.
I-9 Employment Eligibility Verification
Procedures for verifying employment eligibility of all gym employees, including proper I-9 form completion and document retention for trainers and staff.
FLSA Wage & Hour Compliance
Wage and hour compliance plan covering minimum wage, commission structures for personal trainers, overtime calculations, and recordkeeping for gym employees.
Workers' Compensation Policy
Workers' compensation policy addressing gym-specific employee injuries including musculoskeletal strains, equipment accidents, and repetitive motion injuries from training.
Fire Safety & Emergency Action Plan
Fire safety and emergency action plan addressing equipment placement, exit route clearance, high-occupancy areas, and evacuation procedures for gym environments.
Liability Waiver & Assumption of Risk
The single most critical gym document — a liability waiver and assumption of risk agreement that protects your business from lawsuits arising from member injuries.
Equipment Safety & Maintenance Plan
Documented plan for regular inspection, maintenance, and safe operation of all gym equipment including cardio machines, weight systems, cables, and free weights.
CPR/AED & Emergency Medical Response Plan
Emergency medical response plan including CPR/AED protocols, cardiac event procedures, and staff training requirements for handling medical emergencies in gyms.
Sexual Harassment Prevention Policy
Sexual harassment prevention policy addressing the unique risks in gym environments including close physical contact during personal training, locker room conduct, and member-on-staff harassment.
FTC Advertising & Membership Disclosure
FTC-compliant advertising, membership disclosure, auto-renewal, and cancellation policies for gym memberships and personal training contracts.
Minor Participation Waiver & Parental Consent
Parental consent form and waiver for minors using gym facilities, attending youth programs, or receiving personal training — including age restrictions and supervision requirements.
Personal Training Agreement & Scope of Practice
Agreement between gym and client for personal training services, defining scope of practice, payment terms, cancellation rights, and the boundaries between training and medical advice.
Independent Contractor Classification Guide
Guide to properly classifying personal trainers and group fitness instructors as independent contractors (1099) vs. employees (W-2) — a top enforcement target in the fitness industry.