UKData & PrivacyLegally Required
Employee Data Privacy Notice
Notice explaining to employees how their personal data is collected, used, and stored.
What this document covers
You collect significant personal data about your employees — contact details, bank details, health information, performance records, CCTV footage. The UK GDPR requires you to tell employees what data you collect and why. This is separate from your customer privacy notice.
Key sections included
- Employee data types
- Purposes and lawful bases
- Special category data
- Sharing with third parties
- Retention periods
- Employee rights
- Monitoring
Frequently asked questions
When should I give employees this notice?
Before or at the start of employment — ideally with the employment contract. It can be included in the staff handbook.
Document details
- Legal basis
- UK GDPR, Articles 13-14
- Enforced by
- ICO
- Penalty for absence
- ICO enforcement. Employee data subject access requests are common — lack of a notice makes compliance harder.
- Category
- Data & Privacy
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