UKFood SafetyLegally Required
Supplier Due Diligence Records
Records proving your food suppliers are reputable and their products are safe.
What this document covers
The due diligence defence under the Food Safety Act 1990 requires you to prove you took all reasonable precautions to ensure food safety. Supplier due diligence records document that you verified your suppliers' food safety credentials, certifications, and that deliveries meet your specifications.
Key sections included
- Approved supplier list
- Supplier assessment criteria
- Supplier audit questionnaire
- Delivery inspection procedures
- Non-conformance records
- Supplier review schedule
Frequently asked questions
Why do I need supplier records?
If a food safety issue is traced to an ingredient, you need to prove you took reasonable steps to check your supplier. Without records, you lose the 'due diligence' defence.
Document details
- Legal basis
- Food Safety Act 1990, Section 21 (due diligence defence)
- Enforced by
- Environmental Health / Trading Standards
- Penalty for absence
- Loss of due diligence defence if a food safety incident is traced to a supplier. Potential prosecution under Food Safety Act 1990.
- Category
- Food Safety
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